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Foto: Helmut Hartmann - Fotofreunde Much

How do we structure our private photo collection? Do we want to improve finished photos? Where do the photos of different cameras and smartphones of each family member find a safe place? These and other topics need to be organized.

We transfer our photos on smartphones, tablets, cameras and other devices to our photo collection. If there are several users (e.g. family), it makes sense to do this in separate devices or areas. This creates personal and shared management areas.
An elegant solution to this is a Network Attached Storage (NAS). A NAS system is a high-capacity, network-connected storage device that allows authorized network users to store and retrieve data from a central location.

We edit our photo with the tool that we are most familiar with. It is important that our photos have a unique name and that our metadata (EXIF, IPTC, etc.) are correctly included in the photo file.

Everyone chooses the folder structure according to their own ideas. A structure with at least 3 and a maximum of 7 levels is very easy to work with.

Provided we have saved all metadata correctly, after the transfer of our photo files to a folder in our photo collection, our modern photo management takes over the following functions for us:

  • All photos can be grouped chronologically by the date they were taken (day, month, year) and viewed.
  • Our complete folder structure with its sub-directories can be displayed and all photos in a folder can be presented.
  • The preview images (thumbnails) correspond to the actual aspect ratios and can be displayed smaller or larger.
  • The thumbnails within the chronology or the folder can be optionally grouped and sorted.
  • Based on the GPS data, our photos are grouped into locations or displayed on a map for retrieval.
  • We are offered the opportunity to label each photo with additional tags, which can then be retrieved grouped by these keywords. This allows the same photo to be presented in multiple groups without being saved twice.
  • A photo can be presented to us over the entire display area.
  • All metadata can be displayed on demand.
  • A slide show can be presented to us.
  • Our system has face recognition with suggestions for assigning the same person.
  • Optionally, any photos can be selected and created into new albums without photos being saved twice.
  • We have a personal photo space and a shared photo space so we can better manage our photos.